Choosing meeting rooms in Derby

Choosing a suitable location to hold an important business meeting or conference in Derby is not as easy as it seems. You want to scout out a place that will meet your requirement in terms of participant comfort, quality of facilities, and service. Your choice of venue will make a considerable impression on corporate VIP guests, for example, during a time when their immediate decisions are particularly important to your company’s welfare.

An office might have its own conference room (or convert a temporary one from unused office space), but would it be adequate for the occasion? While it may serve the regular in-house meetings with staffers, the same may not apply for dignitaries who are used to style and luxury. Put them up in a makeshift meeting room, and things just might go sour for your business summit.

The top-of-mind choice when it comes to accommodations is, of course, the hotel. Everything in a Derby hotel, from lodgings to food to entertainment, is designed to make stays as relaxing as possible. The ambiance is far removed from that of an office, where business is the norm and the general atmosphere is hectic. This atmosphere may be good for day-to-day productivity, but for high-level strategic decisions, cool and collected heads are necessary to come up with agreements that are very crucial for the long term.

For mergers and other similar functions where negotiations are being held, it is doubly important to maintain a level playing field for all concerned. If a meeting of this magnitude is held in one of the participant’s offices, it will leave the other camps feeling disadvantaged; maybe even defensive. You won’t get a lot of concessions out of this state of things. Better that you take your delegation and meet with counterparts from the other side in a neutral location: a place nowhere near somebody’s “home court”. Everything will then be on an equal footing, and that makes for good results.

Now, you may be probably thinking that an “outsourced workplace” is as neutral as a meeting ground can be. Sure, it is that. But how does it rate in terms of comfort? Will it be conducive to creative discussions? Will it culminate in wise decisions and satisfied participants? Probably not (at least, compared to a hotel meeting room). A comprehensive suite of business equipment is handy, but at the higher levels, decision-making is all about drawing conclusions out of already processed data. When there is little data manipulation to be done, a decent presentations platform is probably all that is needed. Save the tricked-out business rooms for mid-level data-crunching.

Your Derby hotel conference room is, far and away, the best choice for hosting clients as well. You probably invited them over to discuss business and make your sales pitch. It’s your company’s responsibility to host them and give them the best accommodations. This is doubly true for buyers from overseas. The quality of your welcome will show your estimation of your guests; if you give them what they expect (or exceed them outright), they just might become predisposed to listen favorably to your offer. It’s a tried and tested Asian business tactic; one that you can employ to great effect for your potential customers.

The various amenities such as coffee shops, bars, restaurants in and around derby hotels make for great entertainment centers to “soften” up would-be business partners or cement budding corporate relationships. More than the formality of a conference room, informal chitchat among participants in front of drinks or while enjoying a spot of golf will do a lot towards making friends out of business partners. Camaraderie among business shakers and movers is important when quick decisions are necessary.

You won’t find these advantages in a virtual conference room or a rented workspace, so why use them for your high-level meetings? “Business is war”, so the famous adage goes. Therefore, choose your business “arenas” for conferences well. For the really important ones, make use of hotel meeting rooms.